Pioneer Valley Women's Softball League

2019

2019 By-Laws

1. The league shall be known as the Pioneer Valley Women’s Softball League

2. There will be a league fee of $100.00 per team, to be paid before the opening tournament on a date determined by the officers each season. This fee covers opening and closing tournament fees and balls for the season.

3. The home team pays the umpire $50.00 per game.

4. Each team will pay a fair share of any league expenses, over and above what we have in our account.

5. Surplus funds will be kept in a league account. The treasurer’s report will be presented at the first and last meeting of each season. This will reflect income and expenditures.

6. The league will have 4 officers. President, Vice-President, Secretary and Treasurer. The job descriptions are as follows:

a. President shall serve as a liaison between the league and the area USA regulators.

b. Vice-President shall serve in the absence of the President. 

c. Secretary shall take and administer minutes of all meetings, keep them for future reference and distribute a copy to all officers and team representatives. If needed, she helps with the planning of the playing schedule for the season, with the President.

d. Treasurer shall handle all funds. Give a report at the first and last meetings of the season, which will reflect income and expenditures.

7. Annual election of every officers position will take place at the first meeting of each new season by way of an anonymous paper ballet voting.  All new candidates running for an officer position must be present at meeting and express their wish to acquire a specific position.

                   a.  One vote per team

                   b.  No term limit

8. The league will also consist of two representatives from each team. Each team must submit the names of their team reps at the first meeting of the season. If the team reps are not able to attend a league meeting, an alternative may stand in for them for that meeting only. If no one comes to represent the team, there will be a fine of $25.00. Officers must be present at all meetings.  If an officer is not present at the meeting, then they will be fined $25.00 unless there are justifying reasons.  Another Officer may serve in their absence if it's a justifying reason or planned.  No coaches will be allowed as a team rep.

               a.  A fine of $25.00 will be charged to any team who does not have a rep at the begining of tournaments.  All reps are asked to be there a half hour before the first game, if a rep is more than fifteen minutes late, then their team will be fined, unless there are justifying circumstances.

               b.  A team representative (not an officer), on the roster, must be present for the duration of he opening and closing tournaments.

9. Each team will be allowed one vote. If a tie results, the vote will be taken again using paper ballots. The President, Vice-President, Secretary and Treasurer will vote. League officers will only vote in a tiebreaker. Any team rep may request to vote by a paper ballot at any time.

10. Team reps will submit a tentative roster of up to 25 women to an officer by the meeting before the opening tournament.to the President by the meeting before the opening tournament.   A final roster up to 25 women is due 2 weeks before the end tournament date.

                a.  If a player has been added to any team's roster they may not be removed.

                b.  At no point shall any roster hold more than 25 women.

                c.  As long as the player is on the roster, they may play in any game and/or      

                     tournament. 

                d.  All players must be 17 years of age by opening tournament date.             

                    Each team may have two 16-year-old players on their team.  Any minor

                   (under the age of 18) who wishes to play for this league will be required to get

                   parental permission, via a signed waiver before playing.  This waiver must be

                   completed and handed in before playing.

               e.  No player is allowed to play for two different teams within this league

                    during the same season.

11.  If, at the one pitch tournament, a team does not have enough players to field a           

      team of 9, then they may use players to create a team of 9 from other team's rosters.

12.  Teams will not be allowed to make changes to the original schedule except A player may play on more than one team as long as the other team is in another league.

14. If, at the one pitch tournament, a team does not have enough players to field a team of 9, then they may use players to create a team of 9 from other teams rosters.

15. Teams will not be allowed to make changes to the original schedule except for:

a. One cancellation will be allowed per team per round. The canceling team must notify the other team reps and the head umpire at least 24 hours prior to game time. Failure to do so will result in an automatic forfeit. Two attempts at rescheduling by the non-canceling team will be allowed. If unsuccessful, the non-canceling team will take the win.

b. Rain cancellations: The home team reps must notify the head umpire and the opposing team before 5:15 pm. Home team is responsible for rescheduling the game on a mutually agreed upon date. If, after 2 attempts, the game is still not played due to weather, the visiting team will forfeit the game.  If the game does not get played on the mutually agreed upon date for reasons other than weather, the non-canceling team will take the win.

c. If the game does not get played and the umpires were not notified in time, the umpire will receive the full fee.

d. Make-ups: If a game is cancelled due to darkness or rain, the umpire fee for the continued game will be split 50/50 by both teams.

e. Any forfeit of a game will result in a score of six runs to be awarded to the non-forfeiting team.

13. The home team supplies one new ball and another excellent to good condition ball for the game.

14. A team can start a game with 9 players. If the 10th player arrives, she must be immediately admitted to the game. No less than 9 players may play for a game to be considered legal.

15. An E.P. may be allowed in this league and also be allowed to enter the game defensively. No D.H. will be allowed.

16. Courtesy runner for a pitcher and catcher only will be the last out. If a player is injured during batting or base running they shall be entitled to a relief runner for that one instance only as determined justifiable by both team reps;  the relief runner must be the last out..

17. If no umpire shows at a scheduled game, there will be no game UNLESS both teams have agreed to two chosen umpires. One from each team. There has to be an agreement between BOTH teams.

                a. If only one person volunteers to umpire for the game the two

                    teams must agree on that person.

                b. In the event both teams do not agree with the volunteer umpire or no

                    volunteer umpire is available, the game must be rescheduled at another time

                    that both teams agree on.

18. Official USA softball rules for slow pitch will apply except for the ground rules for each team. Teams will supply ground rules for their fields for the umpires to review before each game.  See also, Bylaw #26 and #27.

19. The league will pay for tournament games that are umpired.

20. If a game during a tournament is called due to darkness or time running out, the game must be played on the Tuesday immediately following the tournament. Rain date is the Thursday following the tournament.

21. Team reps from each team can mutually call a game due to darkness, lightning, etc. if the umpire will not.

22. These bylaws will NOT change during the season.

23. No alcoholic beverages allowed on the benches.

24. Any player who is designated as an USA Softball umpire may not umpire any of the league games.

25. Protests can only be made on a misinterpretation of a rule not a judgment call. All protests must be made, in writing, to the President and the opposing team no later than 48 hours. A $15.00 fee is required. This money will be refunded if the protest is approved. If the protest is not approved, the money will be put into the league account.

26. When a batter has two strikes and two fouls, on the third foul the batter is automatically called out.

27. The league uses 65’ base paths, 50’ pitching distance, and 11" balls. Green Dot/ Red Stitch.  Pitches must have a 6' - 12' arch.

28.  Only USA softball approved bats can be used during the season.  Visit the USA website for approved and not approved bat list.  No bats before 2004.  Bats must be stamped ASA approved to be used.

29. Game starts at 6:30, the games must start no later than 6:45 according to the umpires watch.

30. All make-up games MUST be made up by Friday before the closing tournament.  If a game is not made up revert to rule 12.

31. If the season ends in a tie (for any place), the tie breaker will be decided as follows:

a. Head to head for the teams in question. Whichever has the most wins against each other.

b. Most runs scored against each other total during the season.

c. Least runs scored defensively.

32. 15 Run Rule is in effect after the completion of 5 innings during regular season games.  12 Run rule is in effect after the completion of 5 innings during tournament games. 

33.  Home team reps are responsible for notifying the webmaster and president the final score of each game upon conclusion of game.

34. During opening tournament, home team is decided by coin toss for every game. During closing tournament, higher seeded team has home advantage throughout the tournament.

 35.  Tournament winners will clean the bathrooms, sweep and empty the trash.  The team that is in the kitchen during the last game will clean the kitchen.  Closing Tournament - last game on Saturday the losing team will clean.

36.  Season Payouts:  League and Closing Tournament, $60-1st. Place, $50-2nd. place and $40-3rd. place.

37.  Each home team must have access to bathroom facilities for players and fans at their field.  Each team is responsible for funding their own home field bathroom access.

    

6/12/18 SFM updated

 

 

 

 

Field Ground Rules

Goshen:

Foul poles are visible in the left and right fields. Outfield is "all you can get." Out of play is beyond fences along the first and third base lines.

Conway:

Dead ball/out of play.... extends from the backstop to the bench fence and continues straight out parallel to the foul lines. 

Any ball which rolls or bounces into the tall grass/onto the hill will be a Ground Rule Double.

Any ball landing in the tall grass/onto the hill from the air will result in a Home Run.

Cummington (Tournament field):

Foul poles mark the first and third base foul lines. Imaginary lines extend beyond end of fences marks out of play territory. Outfield all you can get.

Ashfield:Foul poles mark the first and third base foul lines. Imaginary lines extend beyond end of fences marks out of play territory. Outfield all you can get. If ball hits trees in left field it’s a dead ball.

Shelburne Falls (Mohawk Varsity field):  A straight line from each side of back stop, running parallel to the 1st and 3rd baselines marks out of play territory. Bleachers are out of play. If the ball gets through the fence in the outfield, it is a ground rule double. If the ball goes over the fence, it is a home run.

Buckland Brew Crew (Mohawk Varsity field)A straight line from each side of back stop, running parallel to the 1st and 3rd baselines marks out of play territory. Bleachers are out of play. If the ball gets through the fence in the outfield, it is a ground rule double. If the ball goes over the fence, it is a home run.

Buckland RANGERS (Mohawk JV field):  Fence line on third base side is out of play, fence line on first base side is out of play, Right field & Center field is all you can get, Left field in the air into the woods is an automatic home run, Left field on ground into the woods is a ground rule double